If you are responsible for staff supervision then heads up.
Many of us have never supervised a person in a paid position. The early temptation is to rely on a casual connection at Starbucks now and again to catch up and talk. Over time however, a relationship that does not respect the need for accountability can become a frustrating to everyone.
Enter the MAP.
MAP is short for Ministry Action Plan. It is a tool that helps a staff person define their work and creates a format for exploring progress. A MAP has three sections. “M” is for MOMENTUM. A person should have 2-4 tasks that make up their “M”. These are those few things that if you do them really well they will dramatically contribute to progress. They should be expressed in terms of s.m.a.r.t. goals (specific, measurable, attainable, relevant and timed). Momentum items are often achieved in a few months or a year. “A” is for ACTIVITIES. A person should have up to a dozen or more of these duties that must be done but are routine. Activities usually are long term detail responsibilities. “P” is for POSSIBILITIES. A person should have at least one of these activities that represent risk, exploration and freedom to fail.
The idea is to have your staff person design their MAP and contract with the supervisor for alignment with your needs and vision. Then meet monthly or quarterly to evaluate progress and confirm alignment. As pastor, you may want to have a MAP too. It is your accountability check and creates a document for your board to use with you.
MAPs are evolving documents that reflect progress and make sure every one is on the same page. They create a format that make it easier to have difficult conversations. Staff supervision does not just happen over coffee. For most of us, it requires some structure and the MAP can work for you.